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- Finding, negotiating and booking suitable vendors such as: florist, photographer, entertainment, transportation etc.
- Provide vendor referrals
- Set up appointments with all vendors
- Attend all vendor appointments, review and negotiate contracts
- Co-ordinating with vendors to ensure service
- Schedule final meeting with vendors one month and one week before to finalize details
- Co-ordinating the payment of final fees to vendors
- Assisting with selection, printing and mailing of invitations (will keep track of guest responses if needed)
- Aid in selection of favors and toss out items at ceremony (materials not included)
- Assist in selecting ceremony programs, help suggest layout and review program before printing
- Aid in selecting and booking officiant for ceremony
- Find a ceremony site
- Orchestration of the wedding party, processional and recessional and receiving line
- Instruct attendants about duties
- Oversee set up of ceremony location
- Distribution of bouquets, corsages and boutonnieres
- Arrange for programs to be distributed
- Greeting of guests
- Direction of ceremony and oversee musicians
- Pass out bells, bubbles etc.
- Attend and oversee rehearsal (up to two hours)
- Help book rehearsal dinner location
- Assist with invitations, decorations and menu selection
- Visit reception site to determine set up and layout
- Confirm seating arrangements and diagrams
- Finalize menu with venue or caterer
- Arrival at facility to oversee all set ups and act as liaison between service providers and bride and groom
- Greet guests and direct guest to cocktail hour
- Collect gifts received on wedding day
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